The Significance of having a Shredder in the Office

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Today, security is a must - both online and in the office. Although more and more information storage and sharing is happening online, the fact is most businesses still rely on paper in their day-to-day operations. In fact, most data breaches in small and medium-sized businesses don't happen online, they happen when a critical document is left unsecured.

          Having a shredder in the office is not only an effective security solution, it’s easily affordable..

Why Shredders Are Important

Shredders are the first line of defense when it comes to protecting sensitive information in the office. Here are four reasons why every office should have a quality shredder:

1. They Enhance Security

Security is paramount in today's business world. Shredding documents can prevent proprietary information from falling into the wrong hands.

2. Reduce Your Costs

Every business needs a means to securely dispose of information without fear of a data breach. A mobile shredding service can be expensive, but the purchase of an office shredder is an affordable option that will effectively and securely dispose of information whenever the need arises.

3. Compliance and Legal Obligations

Many businesses are obligated to destroy certain documents to protect client privacy. Even where businesses are not legally obligated, it's still a smart business practice.

4. Sustainability

Shredding allows more options for handling paper waste. Recycled shredded paper can be used to pack shipments instead of Styrofoam. Shredded paper also makes great compost material. These are just two examples of environmentally friendly practices using waste paper!

       The bottom line is every business should have at least one shredder. It enhances security, protects sensitive client information and is less expensive than other options while being an environmentally friendly practice. It's a smart business decision!

Interested in buying a Shredder for your office? Visit our website for affordable Shredder online. Carolina Wholesale or in Arlington Industries

6 Important Terminologies in Printer Paper

When it comes to purchasing printer paper you may be tempted to pick any old bundle off the shelf—that is until you notice that each one is slightly different, and the outer packaging contains wording and numbers that you have no idea how to decipher.

Just as it's important to choose the right print equipment, it's vital to choose the right type of paper to go in it, to enhance the look, feel and quality of printed materials. The question is: How do you differentiate one type of paper from another? The secret lies in understanding printer paper terminology and learning a number of common words and phrases to determine which type of paper is the right fit. 

• 1. Brightness - The brightness of paper is measured by the amount of light reflected off its surface and is rated on a scale between 0 and 100, where 100 is the brightest. Standard multipurpose copy paper is typically rated around 84, whereas photo paper is often 95 or higher. The brighter the paper, the greater the clarity, crispness, and contrast of text and images. 
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• 2. Inkjet - Inkjet paper is specifically designed for use in an inkjet printer and is coated to absorb the ink in the exact quantity needed to produce clear images while preventing the ink from spreading. This paper should not be used in a laser printer however, as the coating can damage the machine. 
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• 3. Weight - Paper weight is determined by the weight of 500 pieces of paper and the higher the weight, the thicker the paper. Standard weight is 20 pounds which is suitable for everyday use, while medium weight paper is 22-24 pounds and is commonly used in situations where a heavier feel is more impressive, such as proposals or presentation materials.
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• 4. Laser - This paper is designed for laser printers only and if used in an inkjet printer the quality of images and text will suffer, as the ink is unable to properly adhere to the paper. 
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• 5. Stock - This term refers to paper that is significantly thicker than traditional print paper and is often used for projects such as business cards, brochures, and other promotional materials. 
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• 6. Recycled/Non-recycled - Recycled paper is made from used materials, and is often comparable in quality to new. 

Choosing the right paper for the job is the best way to maximize your investment and produce quality documents and images. 

9 Qualities of a Good Leader

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Managing people isn't just about getting the job done. To truly be a great leader, sometimes you need to go above and beyond what the job calls for.

1. Lead by example - You can talk until you're blue in the face, but the best way to get a point across is to be the model to emulate. Let employees follow your lead.

2. Get your hands dirty - Sometimes you need to show your employees that no one's above doing unattractive tasks.

3. Make a difference to your employees - Don't just be a generic manager — stand out as a leader and role model for your employees.

4. Gain your employees' trust and respect - You'll have a much easier time managing employees when they respect your rules and boundaries and trust your leadership.

5. Be empathetic to personal problems - Whether it should or not, what happens outside of work can have a big affect on the quality of work produced. Be sensitive if employees have personal issues that keep them from concentrating on work.

6. Be unique as a manager - Every position demands something different and you should be proud to be adept at your particular role rather than trying to emulate other managers.

7. Remember that ethics matter above all - Be honest and reliable in all of your business and personal relationships.

8. Be on the lookout for new ideas - You never know where your next great inspiration will come from.

9. Get to know your employees - Learn more than just their names. Get to know your employees' family backgrounds, likes and dislikes. Doing so will make you more personable.

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9 Game Plan to Fix Office Problems

Whether problems are internal or external, they can make your management duties a nightmare if you don't handle them correctly. Here's how to stay on top of them.

1. Stand up for employees. If other departments or managers are bearing down hard on your employees, stand up for them.

2. Fix what's broken. Don't waste time placing blame. Take care of fixing the problem before dealing with any possible repercussions.

3. Manage and control your emotions. Don't let anger or frustration affect your problem resolution. If you are emotionally invested in a situation, cool down before discussing it or bring in an outside mediator.

4. Learn when to step in. Some problems might resolve themselves if you just let them be, but you need to be aware of times where you'll need to step in and take control of a situation.

5. Take the blame. If you've made a mistake, fess up. It'll give you more time to work on fixing the problem instead of talking your way out of taking the rap.

6. Get the facts first. Before you pass judgment on a situation, make sure you have the whole story. Listen to employees and refrain from questioning anyone's integrity without first ensuring that you've gathered all the data.

7. Rise above the crisis. Learn to separate yourself from the problem and rise above the fray. You'll be able to think more clearly and make a better decision on how to rectify the issue.

8. Don't ignore problems. A small problem can easily snowball and become something much more difficult to fix.

9. Try to depersonalize problems. Let employees know that the problem isn't with them but with their actions. Don't make it personal.


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8 Tips to Keep up with Change

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There is no way to stop the world from changing, so follow these tips to keep up and ahead of the game.

1. Don't fight change. You can't stop markets, trends and technology from changing, so learn to go with the flow.
2. Adopt a predictive managerial style. Don't wait for things to happen to make a move. Anticipate problems and provide contingency plans.
3. Test your contingency plans. Waiting for disaster to strike is a dangerous way to find out if your emergency plans will hold. Test them out from time to time to fine-tune them and make sure they're still relevant.
4. Identify the positives. Even the most negative changes can have positive aspects to them. Being able to identify and maximize them can help make adapting less painful.

5. Be quick to adapt. Learn to adapt to changing situations quickly and be able to change plans on the spur of the moment if the situation requires it.
6. Stay tuned to external factors. Your business is affected in many ways by outside factors. Keep abreast of these so you can anticipate any sudden market changes that would affect how you need to manage.
7. Put in place a Research and Development plan. Encourage innovation and creativity to stay ahead of the demand for newer and better products and services.
8. Keep an eye on the competition. Don't let the competition get the best of you. Keep up-to-date with what they're doing and use it to your advantage in managing your business.

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